TERMS and CONDITION

0. Scope and Applicability

0.1. These Terms & Conditions apply to all participants of the circles series retreats, regardless of booking method.
0.2. By booking or participating in the retreat, participants acknowledge and agree to these Terms & Conditions.
0.3. These terms govern all aspects of the retreat, including but not limited to: booking, payment, cancellation, participation in activities, accommodation, meals, and the use of facilities.

 

 

1. Booking and Confirmation

1.1. Reservations are made via our website or email.
1.2. A booking is only confirmed once full payment has been received.
1.3. A confirmation email will be sent once your booking is completed.

​

2. Prices

2.1. The retreat price includes:

• Accommodation (shared room)

• Yoga classes with certified instructor

• Surf lessons with certified instructor

• Meals as described in the program
   

2.2. Single rooms are available on request, price provided separately.
2.3. The price does not include airfare, travel insurance, visa fees, personal expenses, or optional activities not listed in the program.

2.4. Booking and Payment Options:

• A deposit of 20% of the total retreat price is required at the time of booking to secure your spot.

• The remaining balance of 80% must be paid no later than 30 days before the retreat start date.

• Participants may choose a 50/50 split, paying 50% at booking and the remaining 50% no later than 30 days before the retreat.

• Bookings made after the 30-day deadline must be paid in full upfront.

• All payments are to be made via bank transfer, unless otherwise agreed in writing.

2.5. Participants are considered fully booked only after the required payment has been received.

​​

3. Minimum Participants

3.1. The retreat requires a minimum of 5 participants.
3.2. If the minimum number is not met, the retreat may be cancelled.
3.3. In case of cancellation due to insufficient participants, all payments will be fully refunded.

​

4. Cancellation by Participant

4.1. Cancellations must be made in writing via email.
4.2. Cancellation fees:

• More than 60 days before retreat: 100% refund

• 30–60 days before retreat: 50% refund

• Less than 30 days before retreat: no refund

 4.3. Participants may transfer their booking to another approved person with organizer consent.

 

5. Cancellation by Organizer

5.1. The organizer may cancel the retreat for reasons including, but not limited to:

• Insufficient participants

• Force majeure (natural disasters, strikes, pandemics, governmental restrictions)

• Unforeseen circumstances affecting safety or feasibility
   

5.2. In the event of cancellation by the organizer:

• All payments will be refunded in full

• The organizer is not liable for flights, visas, travel insurance, or other personal expenses incurred by participants.

 

6. Force Majeure

6.1. The organizer is not responsible for delays, cancellations, or changes caused by events beyond our control, including but not limited to:

• Natural disasters

• Acts of government or authorities

• Epidemics or pandemics

• Strikes or transport disruptions

6.2. In these cases, the organizer may alter, postpone, or cancel the retreat, and participants may receive a refund at the organizer's discretion.

 

 

7. Rejsegarantifonden

7.1. The retreat is registered with Rejsegarantifonden (Danish Travel Guarantee Fund).
7.2. Payments to the organizer are protected under Danish law in case of insolvency.
7.3. Rejsegarantifonden does not cover airfare, visas, travel insurance, or personal expenses.

 

 

8. Travel and Insurance

8.1. Participants are responsible for arranging their own travel, including flights, transfers that are not included in the program, visas, and travel insurance.
8.2. Travel, health, and trip cancellation insurance is strongly recommended.
8.3. Participants must ensure they are medically fit for the retreat activities.

 

 

9. Health and Safety

9.1. Yoga and surf involve physical activity and inherent risk.
9.2. Participants must disclose any relevant medical conditions prior to arrival.
9.3. By attending the retreat, participants confirm they are physically able to safely take part in activities.
9.4. Surf safety gear must be used as instructed; failure to follow safety guidelines is the participant’s responsibility.

 

 

10. Liability

10.1. Participation in yoga classes, surf lessons, meals, and other organized retreat activities is at your own risk.

10.2. The organizer cannot be held responsible for injuries or accidents that may occur during the retreat.

10.3. Participants are responsible for their own health and well-being, and should consult a doctor if they have any concerns before attending.

10.4. The organizer is not responsible for loss, theft, or damage to personal belongings.

10.5. The organizer is not liable for personal travel arrangements, such as flights, visas, or accommodations outside the organized retreat program.

 

 

11. Behavior and Conduct

11.1. Participants must respect instructors, fellow participants, and the retreat environment.
11.2. The organizer may remove participants from the retreat without refund if behavior threatens safety, comfort, or wellbeing of others.

 

 

12. Program Changes

12.1. The retreat schedule may change due to weather, instructor availability, or other unforeseen circumstances.
12.2. Participants will be notified of significant changes as soon as possible.

 

 

13. Photography and Media

13.1. The organizer may take photos or videos during the retreat for promotional purposes.
13.2. By default, participants consent to the use of media containing their image.
13.3. If a participant does not wish to be photographed or filmed, they may notify the organizer, and their wishes will be respected.

 

 

14. Data Protection

14.1. Personal information will be processed according to GDPR regulations.
14.2. Data will be used solely for retreat administration and communication.

 

 

15. Governing Law and Dispute Resolution

15.1. These Terms & Conditions are governed by Danish law.
15.2. Any disputes will be resolved in the competent Danish court.